Personal Assistant- Flourishing Churches

Full Time

Position Location: 1193 Toorak Road, Camberwell, Victoria 

Introduction 

The Baptist Union of Victoria (BUV) is an association of more than 339 congregations and 257 Baptist churches, faith communities, micro churches, and Baptist agencies in Victoria. It is a non-profit organisation, with a vision to be a Union of 500 flourishing churches with Christ-like followers, transforming Victoria. Our 50-year goal is to double the number of flourishing Baptist churches in Victoria, and we do this by encouraging, equipping, and empowering our local churches for mission. 

Baptists are grass-roots people, with a particular emphasis on the local church. These local churches are self-governing and self-supporting, ranging in size from twenty or so members to several thousand. Although each Baptist church is an independent entity, Baptists nonetheless have always believed in associating with one another – and so churches come together in regional, national, and international spheres to promote and support the fellowship of Baptists everywhere. 

The BUV Support Hub is the central support office where this role will be based; here, we promote and live out the values of faith, community, servanthood, stewardship, and respect. 

Purpose 

The role of the Personal Assistant provides key support for the Baptist Union of Victoria’s Flourishing Churches team and primary support to the Head of Flourishing Churches.  The Flourishing Churches Team is responsible for assisting churches to flourishing in all aspects of their mission and ministry. 

This role provides an office-based anchor to many diverse ministries and initiatives that are not primarily office based. This position requires great adaptability and high-level communication skills across a diverse team. 

It offers a stimulating and strategic role in making a difference to churches as we move toward a vision of being a Union of 500 flourishing churches, making disciples, and transforming Victoria. 

Essential Duties and Responsibilities 

  • Provide PA support to the Head of Flourishing Churches team and general admin support to the members of the team

  • Administer and manage the support for the Creating Safe Spaces (CSS) training program

  • In co-operation with the BUV Events Co-ordinator, manage the logistics for events related to the Flourishing Churches Team (Flourishing Church Learning Communities, training events, support for intercultural events such as Ignite and Discipling Youth Symposium).

  • Provide administrative tracking and coordination of team projects and update Salesforce as required

  • Provide administrative support for team meetings and planning days

  • Be the telephone and email contact for the Flourishing Churches team

  • Provide diary management for the Head of Flourishing Churches

  • Perform other related duties as required or directed by your manager. 

Key Competencies 

Professional Qualifications / Experience 

  • Excellent communication, both written and verbal

  • Strong attention to detail

  • Self-starter and competent time manager with aptitude to meet deadlines

  • Ability to work in a team effectively

  • High level of multi-tasking

  • Willingness to work within the ethos of the BUV and the diversity of Baptist churches 

Essential Qualities

  • Excellent interpersonal and communication skills, with proven ability to build and maintain relationships at every level

  • Strategic thinking and complex problem-solving abilities

  • Demonstrated ability to maintain sensitivity and confidentiality when dealing with delicate matters

  • Evidence of highly developed administrative, record keeping and computer skills

  • Self-directed, requires minimal supervision, maintain initiative, optimize time management and willingness to work flexible hours as required

  • Proven ability to relate effectively to people and churches from a wide range of theological, ecclesiological, and cultural approaches to ministry

  • A strong Christian faith with commitment to personal spiritual growth and ongoing personal and professional development 

Key Accountability 

  • Head of Flourishing Churches 

Key Relationships 

  • Flourishing Churches Team

  • BUV Support Hub Staff

  • Pastors and Leaders of the BUV 

Location of Position 

BUV Office Hub -1193 Toorak Road, Camberwell VIC 3124 

Application or enquiry 

Send application or queries to beth.jackson@buv.com.au 

Applications should include CV and a Cover Letter addressing key competencies and relevant experiences. 

Candidates are encouraged to apply immediately as the position will be closed once the successful candidate has been appointed.