Finance & Administration Coordinator

• Mitcham, Melbourne VIC
• Full-time position available for 12 months
• Hybrid work environment

About Us

Here at PositiveMedia, home of 89.9 TheLight, our Vision is to see “Every life alight with the love of Jesus”. We are a trusted media organisation with a mission to positively impact our community 24/7.

• We are a missional workplace, but not a church
• We hold fast to Christian beliefs to guide our work, decisions and relationships
• We are a community of God’s people, and we define ourselves and organise our work around our purpose
• We exist not for ourselves, but for the sake of our mission

Find out more about us through this short video (https://www.youtube.com/watch?v=HHr0nuQJDfE).

What we Offer

We are a fun and energetic organisation where our shared values and passion for our vision govern what we do and how we do it. We offer flexible working arrangements and the opportunity to make a difference in our community.

About this Role

The Finance and Administration Coordinator is a unique and varied role where you will be responsible for finance systems administration, accounts receivable, invoicing and general ledger integrity. You will also provide administrative support to the Business Development function to ensure accuracy across scheduling of sponsor contracts and accounting segments.

This is a full-time maternity leave replacement position available for 12 months.

Key Responsibilities include:

• Credit Control for Sponsors: Approve and monitor finance processes related to sponsor contract proposals, including ensuring correct allocation of income, prompt billing and debt collection, and overseeing the debtor’s ledger, debtor payments and raising journal and credit note requests
• Management reporting: Maintain regular updates in scheduling software (Aquira), generate regular reports and provide cash in-flow forecast on a weekly basis
• Business Development support: Support the end-to-end sponsorship process, including liaising with customers and the audio production team, finalising sponsor briefs and seeking customer approval for audio/media production (training will be provided)
• Bookkeeping: Support balance sheet integrity, profit and loss sheet integrity through monthly general ledger reconciliations, and raise sundry debtor invoices as required
• Contra: Assist the Finance Manager in maintaining the Contra Register and associated processes
• General finance support: Assist with the procedures manual and SLA, compilation of the annual budget, the audit process and fundraising campaigns as required

About You

To thrive in this role you will have:

• Relevant tertiary qualifications in accounting/office administration, such as a Bachelor or Certificate IV in Accounting
• Experience in accounts receivable and/or finance administration
• Experience in administration and stakeholder coordination
• Competence in accounting software and Microsoft Office
• Attention to detail
• Results orientation
• Customer focus
• Analytical thinking
• Demonstrated passion for PositiveMedia’s vision and mission

This is a unique opportunity to work within a highly motivated, passionate and innovative workplace. If this sounds like a great fit for you and you get who we are and what we do, we would love to hear from you.

Please submit a resume and cover letter. To view the full position description, visit our website – https://thelight.com.au/positions-vacant/.

Applications close 13 January 2025.

If you have any questions about this job, feel free to contact Tien Chen, Finance Manager (tien.chen@positivemedia.com.au).