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Church Administrator
Role Description
WHO WE ARE
Gordon
Baptist Church is a diverse community learning life together under the lordship
and teaching of Jesus. We believe He both shows us how and empowers us, to make
the most out of life and to live it well in His service. Our purpose is to build
a distinctive community of God’s people growing in our communion with God,
community with one another and commission within our world. We desire to be a
growing body of Christ’s people, responsive to the Holy Spirit, supportive of
one another and effective in expressing God’s love and truth to all people. We
are a member of the Association of Baptist Churches in NSW & ACT and hold
to the Statement of Beliefs adopted by the Baptist Churches of NSW and ACT.
Gordon Baptist is a multicultural and multigenerational
church, with an average total attendance of 350 congregants across four regular
Sunday services (two English, one Cantonese, one Mandarin), in addition to
thriving outreach, family, youth, pre-schoolers and language-learning
ministries throughout the week. We also have Korean and Japanese Bible study
groups and a mid-week seniors service. We have a growing staff team (currently 6
pastors, FTE 5.4) and our physical home is a contemporary church building within
walking distance of Gordon Station.
PURPOSE AND GENERAL DESCRIPTION
The Church Administrator is
a new full-time role with the purpose of ensuring the efficient, effective and
ethical management of administrative and organisational matters in the life of
the church. The Administrator serves in a key role supporting the ministries and
work of the church, stewarding its resources and ensuring that the church
complies with all relevant legal and statutory requirements. The Administrator
reports to the Church Secretary along with day-to-day management by the Senior
Pastor, with other key relationships including the pastoral team and Diaconate.
PRIMARY DUTIES AND RESPONSIBILIITIES
The primary duties and responsibilities of the
position include, but are not limited to:
Ministry
Support and Communications
- Ensuring
clear, timely and effective communication in the church e.g. bulletins,
flyers/promotions, announcements, eNews, Annual Report
- Attending
pastoral, Diaconate and committee meetings as necessary or appropriate,
including acting as minute secretary for the Diaconate
- Managing
the church calendar and bookings
- Acting
as the church webmaster, ensuring content is appropriate and current
- Providing
administrative support to the pastoral team, church officers and Diaconate e.g.
assisting with events management, supporting the Church Secretary and Treasurer
Facilities
Management
- Providing
a business-hours presence at the church to answer inquiries and welcome
visitors, providing direction or supervision when needed
- Overseeing
the maintenance of Church property and wise stewardship of its physical
resources, including managing relationships with contractors (e.g.
tradespeople, cleaners)
- Managing
building access and security
- Managing
procurement of goods and services and the church's asset register
- Ensuring
the church complies with all WHS requirements (e.g. fire safety drills, signage)
- In consultation
with the Secretary, managing external church bookings and inquiries
Administration
- Developing
and improving administrative practices in the church including overall
management of proposed church management software system (to be implemented) eg
Fluro
- In
conjunction with church staff, ministry leaders and the Diaconate, developing
and implementing policies and procedures, with particular emphasis on Safe
Church requirements
- Maintaining
the church database and directory
- Managing
other church records and archives (e.g. membership and baptism records, privacy
forms, Safe Church records)
IT, Office, Telecommunication & Security
Equipment/Systems
- Co-ordinate
support for IT issues and church wide applications, including systems for
records and documentation
- Co-ordinating
or managing day to day maintenance including regular service of church
equipment
- Co-ordinating
or managing day to day supplies
- Basic
Induction or instructions in relation to church equipment and systems
REQUIREMENTS ESSENTIAL FOR THE ROLE
- Committed
disciple of Jesus
- Theology
aligned with GBC’s mission, vision and values
- Adherence
to all Safe Church, legal and insurance requirements involved in the role
- Highly
developed administrative and time management skills
- Fluent
in the use of technology and online systems
- Strong
teamwork and communication skills
- Friendly
and professional presence, including capacity for discretion and privacy
- Holds
a valid entitlement to work in Australia
- Holds
a satisfactory Federal Police Check and a current Working With Children Check
clearance
DESIRABLE EXPERIENCE AND SKILLS
- Qualifications
or experience in a corporate, administrative or communications background
- Skills
in website and/or database maintenance/development
- Multi-lingual
capacity (Mandarin or Cantonese) is an advantage
ACCOUNTABILITY
- General: Breaches of a staff member’s responsibilities, conduct and/or authority
will be managed through the Code of Conduct for Staff and Volunteers and/or the
church's Complaints Procedure.
- Work Health and Safety & Regulatory
Requirements: All staff members
are responsible for ensuring adherence to the policies of the Church, including
being held accountable for their actions and omissions where it affects their
own or another person’s workplace safety, or breaches any other regulatory
requirement.
- Professional
Dialogue: It is expected that all church
staff undertake a regular, annual discussion of their performance.
How to Apply
Email
applications to the Church Secretary, Barry Nelson, with a CV and covering
letter responding to the essential requirements above.
Email:
barry.nelson@gordonbaptist.org.au
Mob:
0418 222 168
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